Open house sign-in sheet template fields

The sheet should be fast to fill out while people are standing in the entryway. If the first line takes effort, the rest of the page gets worse.

For a basic open house, I use these columns:

Name and contact details are obvious. The buyer-status fields are what make the follow-up useful. A neighbor, an unrepresented buyer, and a buyer who already has an agent should not get the same message.

I do not ask for a full address on the first pass. If someone wants to talk seriously, there is time for that after the visit. The sign-in sheet is not the CRM. It is the handoff into the CRM.

NAR's open house guidance tells agents to prepare with a checklist and treat safety as part of the event, including checking in with the office, asking for identification, and limiting how many people are in the house at once.

That is one reason I still like having a printed backup sheet. QR sign-in is cleaner for follow-up, but paper is useful when a phone is dead, the signal is poor, or the room gets busy.

NAR says someone simply visiting an open house on their own does not need to sign a written buyer agreement. The listing agent hosting the open house is also not required to enter written agreements with those visitors just because they attend.

That does not change your local forms or brokerage policy. It does mean the sign-in sheet should stay focused on visitor capture, not try to act like a representation agreement.

I print one page before the open house and keep it next to the QR code. Visitors can scan first. If they do not want to scan, they can write their details.

After the event, I move the useful entries into the lead list, tag anyone who needs follow-up, and keep the paper only as long as my brokerage policy requires. Nothing fancy.