Free open house sign-in sheet PDF setup

The PDF should not feel like a full buyer questionnaire. Visitors are standing near the door, and the agent needs enough information for follow-up without slowing down the showing.

For a normal open house, I would use these fields:

A sign-in sheet PDF often looks clean on screen and fails on paper. The rows are too short, the email column is too narrow, and the notes field becomes useless.

I would rather print fewer rows with more space. A readable sheet with eight good entries is better than a cramped sheet with fifteen unreadable ones.

The top of the PDF should show the property address, open house date, agent name, and contact details. That matters when the same agent runs more than one open house in a weekend.

A small brokerage or team logo is fine. I would not let branding crowd the visitor fields, because the working part of the page is the table.

I would not ask about family details, protected-trait information, broad lifestyle assumptions, or anything unrelated to the property visit.

HUD's Fair Housing Act overview lists protected categories including race, color, national origin, religion, sex, familial status, and disability. The free PDF should stay focused on contact details, agent status, property interest, and next step.

NAR says someone simply visiting an open house on their own does not need a written buyer agreement just to tour.

That is why I keep the PDF as a visitor record. Ask whether the visitor already has an agent because it changes follow-up. Keep brokerage representation forms in the brokerage-approved workflow.

The cleanest setup is a QR code beside the printed PDF. Visitors who scan create a structured lead record immediately. Visitors who prefer paper still have a simple option.

The FTC warns that QR codes can hide spoofed or harmful links. I would print the visible short URL under the QR code and use a recognizable domain so visitors know where the scan goes.

After the open house, I would move useful paper rows into the lead list with the property, date, agent status, question, and next action.

The PDF catches the lead. The structured record makes follow-up and seller notes easier after the open house is over.