Free open house sign-in sheet PDF fields

The PDF does not need every CRM field. It needs the information an agent can use after people leave the house.

For most open houses, I would print these fields:

I would not ask for a full home address, detailed financing information, or broad lifestyle questions on the door sheet. Those belong later, if the visitor asks for help and the brokerage workflow calls for them.

The sign-in sheet is not a buyer consultation. It is a clean record of who visited, how to reach them, and what they asked about.

A free PDF is useful because it always works. A printer, a clipboard, and a pen cover bad reception, dead phones, and visitors who do not want to scan anything.

I would still put the QR code next to it. The QR form gives typed data, cleaner exports, and fewer missing fields. The PDF keeps the event moving when the room gets busy.

The top of the PDF should show the property address, date, agent name, phone, and email. Otherwise a stack of sign-in sheets becomes annoying after a weekend of showings.

If the agent uses a brokerage logo, keep it small. The visitor fields should stay easy to read.

The FTC warns that QR codes can hide spoofed or harmful links. I would print the short URL under the QR code and keep the domain recognizable.

That gives the visitor a visible destination and a fallback if the scan fails.

If the follow-up becomes commercial email, the FTC's CAN-SPAM guide still applies. The basics are accurate sender information, a truthful subject line, a valid physical postal address, and a clear opt-out path.

The PDF should not imply blanket consent for every future campaign. Keep the first follow-up tied to the property visit and honor opt-outs.