Open house sign-in app for iPad

I would put the iPad on a stand near the entry table, open directly to the property's sign-in form, and keep the screen awake during the event.

Next to it, I would print the same QR code and a short URL. If someone does not want to touch the iPad or the room gets busy, they can scan with their own phone.

The iPad form should not ask for more just because typing is easier than handwriting.

For most open houses, I would ask for name, email, phone, buyer status, agent status, feedback or question, and consent language where the brokerage requires it.

HUD's Fair Housing Act overview lists protected categories including race, color, national origin, religion, sex, familial status, and disability.

That is why I keep the sign-in app focused on the property visit and next step. It is not the place for broad personal questions, lifestyle assumptions, or anything that could steer follow-up badly.

The iPad is not the whole system. Batteries run down, Wi-Fi drops, and visitors arrive in groups.

A QR code lets people sign in on their own phone while the iPad is occupied. The FTC warns that QR codes can hide harmful links, so I print the visible destination under the code and use a recognizable domain.

If the form captures email or text follow-up permission, save the wording with the lead. Do not leave consent as a vague memory from the open house.

FCC guidance on unwanted robocalls and texts treats consent and revocation seriously. I would not treat a phone number typed into an iPad as blanket permission for automated text marketing.

The useful output is not just a list of names. I want property, date, visitor type, agent status, question asked, feedback, and next action.

That gives the agent a real follow-up queue. Send disclosures to the person who asked for them, similar homes to the active buyer, and a clean thank-you to someone already represented.

I would still bring a printed sign-in sheet. Paper handles dead batteries, bad signal, older visitors who prefer writing, and awkward bottlenecks at the entry.

The best setup uses one lead workflow with three inputs: iPad, QR code, and printed backup.