Real estate sign-in sheet fields I would use

The sheet should collect the basics without turning the entry table into a questionnaire.

For most open houses, I would use these fields:

NAR says someone simply visiting an open house on their own does not need a written buyer agreement just to tour. That does not replace state rules or brokerage policy, but it is useful context for the sign-in sheet.

The agent-status field keeps follow-up cleaner. A represented buyer, an unrepresented buyer, a neighbor, and a seller lead should not all get the same message.

I do not ask for a full home address, financial details, or lifestyle questions on the paper sheet. If the visitor wants help after the open house, those details can move into a proper buyer consultation or lender workflow.

HUD's Fair Housing Act overview lists protected categories including race, color, national origin, religion, sex, familial status, and disability. The sign-in sheet should stay focused on the visit, the property, and the next step.

QR check-in gives cleaner data, but paper is still useful. Phones die, cell service fails, and some visitors do not want to scan a code.

I would print one page, keep it beside the QR code, and move any paper entries into the same lead list after the open house. One event should not create two follow-up systems.

The sheet should help the first follow-up email. Property address, visit date, agent status, buyer intent, and one note are enough to make the message specific.

If the follow-up is commercial email, the FTC's CAN-SPAM guide matters: accurate header information, truthful subject lines, a valid physical postal address, and a clear opt-out path.

The free version should generate a printable real estate sign-in sheet from the property address, open house date, agent name, phone, and email.

The paid version should attach the same fields to the property through QR check-in, then use the answers for lead follow-up, CSV export, and seller activity reporting.