Sign-in sheet for real estate open house visitors

The sheet should help the agent decide what happens next: send the property link, answer a question, send disclosures, follow up with similar homes, or leave a represented buyer alone unless they asked for something specific.

That is why I would include agent status and one notes field instead of adding more personal questions.

For a normal real estate open house, I would use one page with enough room for handwriting.

These fields cover the practical follow-up work:

I would not use the sign-in sheet to collect family details, lifestyle assumptions, protected-trait information, or broad neighborhood preference notes.

HUD's Fair Housing Act overview lists protected categories including race, color, national origin, religion, sex, familial status, and disability. A real estate open house sheet should stay about the property visit and the visitor's requested next step.

The agent-status field matters because a represented buyer should not get the same follow-up as an unrepresented buyer asking for help.

NAR says someone simply visiting an open house on their own does not need a written buyer agreement just to tour. I still want the sign-in record to show whether the visitor already has an agent, because it changes the follow-up tone.

A QR sign-in form usually gives cleaner data than paper. The visitor types on their own phone, the lead is tied to the property, and the follow-up list is ready after the event.

Paper still belongs on the table. Phones die, cellular signal fails, and some visitors prefer writing. Both flows should ask the same core questions.

The FTC warns that QR codes can hide spoofed or harmful links. I would print the visible short URL under the QR code and use a recognizable domain.

That small line makes the scan more transparent and gives visitors a manual fallback when the camera app does not cooperate.

After the open house, I would enter the useful paper rows into the lead list and tag the property, date, agent status, question, and next action.

That makes the first message specific. The visitor who asked about disclosures gets a different note from the neighbor who only wanted to see the remodel.