Open house sign-up sheet fields

The sheet should work when three people arrive at the same time. If visitors have to stop and think through a long form, the sheet will get skipped.

For a normal open house, I would use these fields:

The sign-up sheet is not the full buyer questionnaire. It is the first clean record of the visit.

I would not ask for income, family details, demographic details, or lifestyle assumptions at the door. HUD's Fair Housing Act overview lists protected categories including race, color, national origin, religion, sex, familial status, and disability. Keep the sheet about the property visit and the next step.

I like one set of fields across paper and QR. Same property, same date, same questions.

That keeps the cleanup simple. QR entries are already in the lead list. Paper entries can be typed into the same property record after the event instead of creating another spreadsheet.

The FTC warns that QR codes can hide harmful or spoofed links. I would print the short URL under the QR code so visitors can see where the form goes.

That also helps when a phone camera will not scan. The visitor can type the address and reach the same form.

NAR says someone visiting an open house on their own does not need a written buyer agreement just to tour. NAR also says the hosting agent is not required to enter written agreements with those visitors just because they attend.

That is the boundary I would keep. The sign-up sheet captures the visit. Representation paperwork belongs in the brokerage-approved workflow after the relationship changes.

After the event, I want each row attached to the property, visit date, visitor type, and requested next step.

That is enough to send a specific follow-up, answer the right property question, and tell the seller what visitors asked about. A short sheet works because the cleanup is clear.