Open house sign-in form fields I would use

The form needs enough detail to make follow-up specific. It does not need to qualify the visitor completely at the door.

For most open houses, I would use these fields:

The sign-in table gets worse when the form asks too much. People skip fields, write unreadable answers, or avoid the form completely.

The first pass should identify the visitor and the next step. If the person wants disclosures, comps, financing help, or similar listings, that can move into the follow-up conversation.

I would not ask for income, family details, lifestyle assumptions, or broad demographic questions on an open house sign-in form.

HUD's Fair Housing Act overview lists protected categories including race, color, national origin, religion, sex, familial status, and disability. The form should stay about the property visit, timing, representation status, and the visitor's requested next step.

I would keep the printed sheet and QR form aligned. Same fields, same property, same date.

That makes cleanup easier after the event. Paper entries can be typed into the same lead list as QR entries instead of becoming a second source of truth.

If the form uses a QR code, I would print the short URL under the code. The FTC warns that QR codes can hide spoofed or harmful links, so the visible destination matters.

A visible URL also helps when the visitor's camera will not scan. They can type the address and reach the same property-specific form.

NAR says someone simply attending an open house on their own does not need a written buyer agreement just to tour. NAR also says the hosting agent is not required to enter written agreements with those visitors just because they attend.

That is why I would not make the sign-in form pretend to be a representation workflow. Capture the visit cleanly, then follow brokerage policy when the relationship moves past the open house.

After the event, I want each form submission attached to the property, visit date, visitor type, and requested next step.

That gives the agent enough context to send a useful email, log seller feedback, and avoid the usual pile of half-readable paper notes.