Open house sign-up sheet PDF

The PDF should fit on one normal letter-size page. The agent should be able to print it before leaving for the property.

The header should include property address, date, agent name, phone, email, and optional brokerage. The visitor rows should take most of the page.

A good sign-up sheet is short. If the sheet asks for too much, visitors leave blanks or write answers nobody can read.

I would use these columns:

The sign-up sheet should not ask sensitive personal questions. The open house visit is enough context for the first follow-up.

HUD's Fair Housing Act overview lists protected categories including race, color, national origin, religion, sex, familial status, and disability. I keep those topics off the PDF and keep the form about contact, visit context, and requested next step.

The `already working with an agent` field is useful because it changes what happens after the open house. A represented buyer should usually work through their agent. An unrepresented visitor who asks for help may need a different conversation.

NAR says a person simply attending an open house on their own does not need a written buyer agreement just to tour. I would keep that separate from the sign-up sheet and follow brokerage policy for the actual representation workflow.

The PDF needs enough row height for email addresses and short notes. A cramped sheet is worse than no sheet because it creates cleanup work later.

I would avoid tiny legal-style text and decorative layouts. The sheet should look professional, but the main job is readable data.

Paper is useful when someone does not want to scan, has a dead phone, or walks in while the entry table is crowded.

QR check-in is better for clean records. The QR form can save the property, visitor details, notes, and follow-up status without retyping handwriting after the event.

The FTC warns that QR codes can hide harmful links. I would print the visible destination under the QR code so visitors can decide whether they trust the scan.

That makes the QR sign-in card feel less like a mystery square and gives people a manual way to open the form.